With the arrival of the festive season, the excitement about the annual office Christmas party is in full swing! But did you know that these celebrations are actually considered an extension of the workplace? To help you navigate this joyous, yet professional event, our Employment Law team has compiled some essential tips for a navigating a successful and smooth office Christmas party.
1. Liability and Duty of Care
Employers may not be aware, but they can be held liable for incidents at the office Christmas party, no matter where or when it takes place. Employers have a duty to ensure a safe environment for their employees, even if the celebration is taking place off-site. Without proper preventative measures, serious issues can arise.
2. Managing Alcohol Consumption
Alcohol affects everyone differently. While many employees drink and act responsibly, excessive alcohol consumption can lead to inappropriate behaviour, indiscretion, fighting, and even sexual harassment. Encourage moderate alcohol consumption by providing non-alcoholic options such as mocktails.
3. Enforcing Policies
All employees should be reminded of the company’s behavioural expectations and policies in relation to anti-bullying, harassment, social media, disciplinary and grievance. Staff members should be aware that these policies apply to them whether they are in the workplace or outside of it. If you receive a complaint regarding a breach of any company policies, treat it with the same seriousness as you would if the alleged incident had taken place in the workplace during working hours.
4. Arranging Transportation
A responsible employer will take proactive steps to minimise the risk of drink driving and ensure everyone’s arrives home safely. This includes arranging transportation home for employees, encouraging them to pre-book taxis, or suggesting they research late-night public transport options available to them in advance of the event.
5. Behaviour at the Christmas party
It is important to remind employees ahead of time that certain topics are off-limits, such as work performance, salaries, bonuses, and potentially hurtful gossip. Drawing a clear line between the official office party and any unofficial gatherings can help maintain professionalism. Having senior managers leave the festivities at a set time can reinforce this distinction.
6. The Morning After
Employers are required by the Safety, Health and Welfare at Work Acts 2005 to provide a safe workplace. It’s important to remind employees that if they need to work the next day, they must not be under the influence of alcohol or drugs. This reinforces the importance of managing alcohol consumption responsibly.
